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Thumb Drive Solicitations

In addition to a hard copy does your agency accept sealed solicitations on a thumb drive (in lieu of extra paper copies)? If so, does Purchasing verify that the contents of the thumb drive match the hard copy?

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NIGP Forum Roommate/Ride Share

Just wanted to see if anyone will be looking to share a Male hotel room and split the room cost at Forum? I am trying to determine if there is anyone that would like to do so before I book a room. Also, though we are still a ways away from Forum I am trying to see if anyone would be willing to allow me to ride share my way to Nashville with them? I am sure we can come to an agreement on a fair reimbursement. Thanks! Dustin S. - Johnson County Purchasing

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School Athletics Apparel & Equipment

Does anyone have a school athletics apparel and equipment solicitation they can share?

Thanks,
Jolene Combs City of Johnson City
jcombs@johnsoncitytn.org

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IT Procurement - Terms and Conditions Review

How does your entity approach the review and approval of Terms and Conditions for IT related purchases? Do you allow the proposed vendor submit its version of Terms and Conditions, and review it for approval? Do you maintain a Terms and Conditions template that is specific to IT related purchases? Is a vendor limited to only proposing changes to this template document, if it seeks alternative Terms and Conditions (not using the vendor's document), or is a vendor allowed to supplement its template document? If so, how is this organized? Are you experiencing Terms negotiation resistance from larger IT vendors? If so, how are you approaching this? How do you approach the drafting of the (1) Scope of Work and (2) procedural Terms and Conditions documents? Are they consolidated into one document, or is each reviewed separately? Thank you!

Terry McKee

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Evaluation Committee Members - Identification

We are attempting to reasonably balance evaluation committee member privacy and procurement integrity vs. open records. What is your procedural approach to safeguarding the identity of your evaluation committee members (RFP/RFQ), to the extent that you are able? Does your entity consider this information confidential, through a certain point in the process? Do you explain this standard in any procedural document? Thank you!

Bonnie Woodward
City of Chattanooga
woodward@chattanooga.gov

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Vendor Contact Restrictions During Pending Solicitation

The City of Chattanooga would like to survey other municipality restrictions around vendor communication, during the period in which a solicitation is pending (Bid/RFP/RFQ, etc). Please include any experience regarding your past ability to enforce the restriction, as well. Further, are your restrictions listed in a solicitation, your operating procedures, City/County Code, etc? In other words, what does your office communicate to vendors/the public, Department customers and/or other branches of government about permissible vendor communication, during a solicitation period? (In the interest of protecting the objectivity of a evaluation process from potential outside influence). Thank you in advance, and please let me know if you'd like a result summary. Bonnie Woodward, woodward@chattanooga.gov

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Social Media

The City of Knoxville is interested in knowing if and how others are using Social Media, and would appreciate your response to the following questions. • Is your agency using any form of social media to publish your procurement solicitations? • If so, which platforms are you using and how long have you been using them? • Are you using social media to advertise the sale of delinquent tax properties? • Has the use of social media helped your agency increase competition on solicitations or interest in your delinquent tax properties? • What other ways is your procurement department using social media? If you’re interested in seeing the results of my quick survey let me know. Thank you, Pamela Cotham

pcotham@knoxvilletn.gov

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Potential Legislation regarding Cell Towers

All, Boyce Evans, Purchasing Agent for the City of Knoxville was recently notified of proposed legislation which may be filed in the upcoming TN legislative session regarding small cell towers in right of way (ROW) areas. Specifically, the proposed legislation, generally referred to as “wireless siting legislation,” filed by the wireless communication industry who want to use municipal ROW’s and public assets for their small cell tower deployments. Many cities throughout the country have opposed the proposed legislation because it does the following: • Caps the pricing we can charge wireless communication companies. • Allows for “bulk permitting” • Removes control over aesthetics • Allows the carriers to install their own support structures without City/County approval • Allows no exemption for historic or special zoning districts I thought I'd bring this to your attention. Pamela Cotham City of Knoxville TAPP Legislative Committee Co-Chair

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RFQ/RFP for Student Insurance Billing Services

Hello All, I am reaching out to see if there are any members that have competitively bid (RFQ and/or RFP) for "Student Insurance Billing Services?” I'm looking for sample RFQ or RFP with specifications, boilerplate language, and a list of vendors that I can use as a guide. Thank you in advance for any assistance and/or information that you may have. Kind Regards. Victor Howell E-Mail: Victor-Howell@utc.edu Phone: (423) 425-4462

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Pnuematic Tube Systems

Has anyone had to install or provide service to a "pneumatic tubing system" at a location in East Tennessee?  I am looking for a local company who does this. These systems are seemingly found in banks and hospitals primarily.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

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"Indoor Golf Facility" RFQ or RFP

Hello Members, I am reaching out to see if there are any members that work for a University went out to bid (RFQ and/or RFP) for an "Indoor Golf Facility" ? I'm looking for specifications, boilerplate language, and a list of vendors that I can use as a guide. Thank you in advance for any assistance and/or information that you may have. Victor Howell E-Mail: Victor-Howell@utc.edu

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Liability Insurance

Can some of you tell me who you liability insurance carrier is, and maybe give me a contact name in your agency that I can call and ask some questions?

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Voice Over Internet Protocol (VOIP)

Does anyone have a solicitation for Voice Over Internet Protocol that they would be willing to share? If so, do you have a sample RFQ / RFP for this? Thanks! Victor Howell - UT Chattanooga. Victor -Howell@utc.edu

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Spot Bidding

Does anyone have a written policy in spot bidding?

Thank you,

Lynn Farnham, CPPO, CPPB

Roane County Purchasing Agent

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IT Services

Does anyone have a solicitation for IT Implementation Services or IT Management Services that they would be willing to share?

Thanks!
Teresa Johnson
Blount County Purchasing
865-273-5743
tjohnson@blounttn.org

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Vending Service

Does anyone have bid/RFP specifications for vending services (Snacks and sodas) that you would be willing to share with me? Thanks, Pamela Cotham

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Pre-Scoring the Pricing on proposals

I am curious as a purchasing department, who does or does not pre-score the pricing (or even references) for proposals/bids for an evaluation team? The intent would be to give objective consistent scoring for the pricing, leaving the subjective/ other categories to the evaluation team.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

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Telecommunication Audits

Anderson County has been contacted by the vendor "SpyGlass",this company performs telecommunication audits of telephone bills, i.e. local voice, long distance voice, data, internet etc. Of course all this is for a percentage of any cost recovery obtained within 12 months. My question, has anyone done business with this company or other companies that do this type of service.

Thanks,
Pamela Cotham, CPPB
pcotham@andersontn.org

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Policy with HUD Funds

If your agency has a Housing Rehabilitation Loan program funded by HUD, are those purchases governed by the agency's purchasing policy or how is it handled within your agency? Thank you for any help.

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Bidders for City Comprehensive Master Plan

Our department is working on a Comprehensive Master Plan (Urban design and infrastructure). I am working on a vendor list for this RFP. Do you know the name of the company that worked on your cities master plan? We are especially looking for larger cities in Tennessee. Thank you in advance.

Becky Thompson
City of Decatur
bthompson@decatur-al.gov

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ETPA 2nd Quarter Membership Meeting
May 03, 2018

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2018 ETPA Business Matching & Tradeshow Event
June 06, 2018

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NIGP Course - Introduction to Public Procurement
June 20, 2018

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