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Vendor Contact Restrictions During Pending Solicitation

The City of Chattanooga would like to survey other municipality restrictions around vendor communication, during the period in which a solicitation is pending (Bid/RFP/RFQ, etc). Please include any experience regarding your past ability to enforce the restriction, as well. Further, are your restrictions listed in a solicitation, your operating procedures, City/County Code, etc? In other words, what does your office communicate to vendors/the public, Department customers and/or other branches of government about permissible vendor communication, during a solicitation period? (In the interest of protecting the objectivity of a evaluation process from potential outside influence). Thank you in advance, and please let me know if you'd like a result summary. Bonnie Woodward, woodward@chattanooga.gov

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Social Media

The City of Knoxville is interested in knowing if and how others are using Social Media, and would appreciate your response to the following questions. • Is your agency using any form of social media to publish your procurement solicitations? • If so, which platforms are you using and how long have you been using them? • Are you using social media to advertise the sale of delinquent tax properties? • Has the use of social media helped your agency increase competition on solicitations or interest in your delinquent tax properties? • What other ways is your procurement department using social media? If you’re interested in seeing the results of my quick survey let me know. Thank you, Pamela Cotham

pcotham@knoxvilletn.gov

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Potential Legislation regarding Cell Towers

All, Boyce Evans, Purchasing Agent for the City of Knoxville was recently notified of proposed legislation which may be filed in the upcoming TN legislative session regarding small cell towers in right of way (ROW) areas. Specifically, the proposed legislation, generally referred to as “wireless siting legislation,” filed by the wireless communication industry who want to use municipal ROW’s and public assets for their small cell tower deployments. Many cities throughout the country have opposed the proposed legislation because it does the following: • Caps the pricing we can charge wireless communication companies. • Allows for “bulk permitting” • Removes control over aesthetics • Allows the carriers to install their own support structures without City/County approval • Allows no exemption for historic or special zoning districts I thought I'd bring this to your attention. Pamela Cotham City of Knoxville TAPP Legislative Committee Co-Chair

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RFQ/RFP for Student Insurance Billing Services

Hello All, I am reaching out to see if there are any members that have competitively bid (RFQ and/or RFP) for "Student Insurance Billing Services?” I'm looking for sample RFQ or RFP with specifications, boilerplate language, and a list of vendors that I can use as a guide. Thank you in advance for any assistance and/or information that you may have. Kind Regards. Victor Howell E-Mail: Victor-Howell@utc.edu Phone: (423) 425-4462

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Spreadsheet of Emergency Supply Items

We are preparing a spreadsheet with emergency supplies items so that we can be more prepared.

Does anyone have an already existing spreadsheet or list that includes items that have already been competitively bid?

Any help is greatly appreciated.

Thanks,
Becky Thompson
City of Decatur
Purchasing Department
(256) 341-4521
bthompson@decatur-al.gov

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Pnuematic Tube Systems

Has anyone had to install or provide service to a "pneumatic tubing system" at a location in East Tennessee?  I am looking for a local company who does this. These systems are seemingly found in banks and hospitals primarily.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

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"Indoor Golf Facility" RFQ or RFP

Hello Members, I am reaching out to see if there are any members that work for a University went out to bid (RFQ and/or RFP) for an "Indoor Golf Facility" ? I'm looking for specifications, boilerplate language, and a list of vendors that I can use as a guide. Thank you in advance for any assistance and/or information that you may have. Victor Howell E-Mail: Victor-Howell@utc.edu

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Liability Insurance

Can some of you tell me who you liability insurance carrier is, and maybe give me a contact name in your agency that I can call and ask some questions?

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Voice Over Internet Protocol (VOIP)

Does anyone have a solicitation for Voice Over Internet Protocol that they would be willing to share? If so, do you have a sample RFQ / RFP for this? Thanks! Victor Howell - UT Chattanooga. Victor -Howell@utc.edu

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ETPA Forum Question - Purchasing items utilizing TIPS for schools

Have you ever purchased items for your school system utilizing TIPS?

TIPS is an acronym for The Interlocal Purchasing System.  TIPS is a national purchasing cooperative that offers access to competitively procured purchasing contracts to its membership.  TIPS is housed at and managed by the Region 8 Education Service Center located in Pittsburg, Texas.

Thanks!
Debbie Dillon, CPPO
Purchasing Agent, City of Johnson City

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Construction Bids with an Option for an Additional Phase

We have a multi-phase large construction project in place to replace one of our public housing sites with new modern apartments over ten years. This is a very complex understanding with each phase having demolition, infrastructure work, site acquisition, environmental abatement and new construction work (and the resulting bids for each). We have bid the first two (of four) phases including the various services listed above. We will soon bid the third construction phase and to lessen the administrative staff burden and to maintain continuity, we are contemplating doing one bid for the phase 3 and phase 4 construction of new housing. Obviously the phase 3 plans and drawings will soon be completed and the solicitation will be a typical “Here are the specifications-how much to build it?” mode. The phase four-construction document will not be developed until much further down the road. We are trying to come up with an effective format to add an optional pricing component so that we do not have to do a separate bid for phase 4 construction. The only HUD/state/auditor approved method so far is to ask for a firm fixed fee (i.e. profit & overhead) for building what we specify with us reimbursing actual materials/labor costs. 1. Have you done something like this before? If so, how well did it go? 2. Insights/lessons learned? Drawbacks? Positives?

Terry McKee, CPPO, CPPB, C.P.M.
Information Technology & Procurement Director
Knoxville's Community Development Corporation

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Question regarding Voluntary Benefits

Do you offer Voluntary Benefits (i.e.: Accident, Critical Illness, Disability Insurance) to your employees? If so, is this Payroll deducted or does the employee simply write a check (bank draft) for the coverage?

Thank you,

Matt Myers, CPPO, CPPB
Matt.Myers@knoxcounty.org
Director of Procurement
Knox County Government

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Spot Bidding

Does anyone have a written policy in spot bidding?

Thank you,

Lynn Farnham, CPPO, CPPB

Roane County Purchasing Agent

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IT Services

Does anyone have a solicitation for IT Implementation Services or IT Management Services that they would be willing to share?

Thanks!
Teresa Johnson
Blount County Purchasing
865-273-5743
tjohnson@blounttn.org

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Vending Service

Does anyone have bid/RFP specifications for vending services (Snacks and sodas) that you would be willing to share with me? Thanks, Pamela Cotham

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Pre-Scoring the Pricing on proposals

I am curious as a purchasing department, who does or does not pre-score the pricing (or even references) for proposals/bids for an evaluation team? The intent would be to give objective consistent scoring for the pricing, leaving the subjective/ other categories to the evaluation team.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

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Telecommunication Audits

Anderson County has been contacted by the vendor "SpyGlass",this company performs telecommunication audits of telephone bills, i.e. local voice, long distance voice, data, internet etc. Of course all this is for a percentage of any cost recovery obtained within 12 months. My question, has anyone done business with this company or other companies that do this type of service.

Thanks,
Pamela Cotham, CPPB
pcotham@andersontn.org

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Policy with HUD Funds

If your agency has a Housing Rehabilitation Loan program funded by HUD, are those purchases governed by the agency's purchasing policy or how is it handled within your agency? Thank you for any help.

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Bidders for City Comprehensive Master Plan

Our department is working on a Comprehensive Master Plan (Urban design and infrastructure). I am working on a vendor list for this RFP. Do you know the name of the company that worked on your cities master plan? We are especially looking for larger cities in Tennessee. Thank you in advance.

Becky Thompson
City of Decatur
bthompson@decatur-al.gov

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E-scrap Pricing

We had a contract for the collection and recycling of residential electronics, specifically computers, monitors, televisions and some miscellaneous items, such as cell phones, game boards, radios, etc. The contract just came up for renewal but the contractor can't hold the pricing initially proposed because the market has nose-dived. I'm in search of an index or market that we could tie the pricing to as we go back out with a new RFP. Any recommendations? I can't seem to find anything specific for e-scrap and based on my research, it looks like it really can't be tied to just the metal because they seem to recycle the parts separately, such as the boards, chips, and hard drives.

Thanks!
Penny Owens
City of Knoxville
powens@knoxvilletn.gov

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