Start a Thread

Spreadsheet of Emergency Supply Items

We are preparing a spreadsheet with emergency supplies items so that we can be more prepared.

Does anyone have an already existing spreadsheet or list that includes items that have already been competitively bid?

Any help is greatly appreciated.

Thanks,
Becky Thompson
City of Decatur
Purchasing Department
(256) 341-4521
bthompson@decatur-al.gov

Read More

Pnuematic Tube Systems

Has anyone had to install or provide service to a "pneumatic tubing system" at a location in East Tennessee?  I am looking for a local company who does this. These systems are seemingly found in banks and hospitals primarily.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

Read More

"Indoor Golf Facility" RFQ or RFP

Hello Members, I am reaching out to see if there are any members that work for a University went out to bid (RFQ and/or RFP) for an "Indoor Golf Facility" ? I'm looking for specifications, boilerplate language, and a list of vendors that I can use as a guide. Thank you in advance for any assistance and/or information that you may have. Victor Howell E-Mail: Victor-Howell@utc.edu

Read More

Liability Insurance

Can some of you tell me who you liability insurance carrier is, and maybe give me a contact name in your agency that I can call and ask some questions?

Read More

Voice Over Internet Protocol (VOIP)

Does anyone have a solicitation for Voice Over Internet Protocol that they would be willing to share? If so, do you have a sample RFQ / RFP for this? Thanks! Victor Howell - UT Chattanooga. Victor -Howell@utc.edu

Read More

ETPA Forum Question - Purchasing items utilizing TIPS for schools

Have you ever purchased items for your school system utilizing TIPS?

TIPS is an acronym for The Interlocal Purchasing System.  TIPS is a national purchasing cooperative that offers access to competitively procured purchasing contracts to its membership.  TIPS is housed at and managed by the Region 8 Education Service Center located in Pittsburg, Texas.

Thanks!
Debbie Dillon, CPPO
Purchasing Agent, City of Johnson City

Read More

Construction Bids with an Option for an Additional Phase

We have a multi-phase large construction project in place to replace one of our public housing sites with new modern apartments over ten years. This is a very complex understanding with each phase having demolition, infrastructure work, site acquisition, environmental abatement and new construction work (and the resulting bids for each). We have bid the first two (of four) phases including the various services listed above. We will soon bid the third construction phase and to lessen the administrative staff burden and to maintain continuity, we are contemplating doing one bid for the phase 3 and phase 4 construction of new housing. Obviously the phase 3 plans and drawings will soon be completed and the solicitation will be a typical “Here are the specifications-how much to build it?” mode. The phase four-construction document will not be developed until much further down the road. We are trying to come up with an effective format to add an optional pricing component so that we do not have to do a separate bid for phase 4 construction. The only HUD/state/auditor approved method so far is to ask for a firm fixed fee (i.e. profit & overhead) for building what we specify with us reimbursing actual materials/labor costs. 1. Have you done something like this before? If so, how well did it go? 2. Insights/lessons learned? Drawbacks? Positives?

Terry McKee, CPPO, CPPB, C.P.M.
Information Technology & Procurement Director
Knoxville's Community Development Corporation

Read More

Question regarding Voluntary Benefits

Do you offer Voluntary Benefits (i.e.: Accident, Critical Illness, Disability Insurance) to your employees? If so, is this Payroll deducted or does the employee simply write a check (bank draft) for the coverage?

Thank you,

Matt Myers, CPPO, CPPB
Matt.Myers@knoxcounty.org
Director of Procurement
Knox County Government

Read More

Question about leasing property for solar installations

Has your entity leased city or county owned property for the installation of solar panels by a private company? If so, do you have a sample RFP for this? Thanks! Visit our new website at www.roanecountytn.gov to see what's happening in Roane County & to read the latest County Executive's newsletter!

Lynn Farnham, CPPO, CPPB

Roane County Purchasing Agent

lynn.farnham@roanecountytn.org

Read More

ETPA Forum Question - Replacement of Traffic Poles

Members-

What does your city do when a traffic pole is taken out due to a car accident and is damaged beyond repair?  Obviously when that happens you don't want that intersection to be without traffic signals for too long.  So does your city have poles onsite and then use city employees to install those poles?  Or do you have a hired contractor that stores and provides the pole and installs it for you?  

Or does your city purchase and store the poles and then have a contractor install the pole after a situation like this?  And if this is your option, how can you be sure the contractor is paying the sales and use tax on that pole?

Thanks,

Camille Thomas
Purchasing Supervisor
City of Clarksville
Purchasing Department
camille.thomas@cityofclarksville.com
931-553-2477

Read More

Contract Award Period

How long is your standard contract award period? (ours is 60 days)

Thanks,

Jolene Combs
City of Johnson City
jcombs@johnsoncitytn.org

Read More

Spot Bidding

Does anyone have a written policy in spot bidding?

Thank you,

Lynn Farnham, CPPO, CPPB

Roane County Purchasing Agent

Read More

IT Services

Does anyone have a solicitation for IT Implementation Services or IT Management Services that they would be willing to share?

Thanks!
Teresa Johnson
Blount County Purchasing
865-273-5743
tjohnson@blounttn.org

Read More

Vending Service

Does anyone have bid/RFP specifications for vending services (Snacks and sodas) that you would be willing to share with me? Thanks, Pamela Cotham

Read More

Pre-Scoring the Pricing on proposals

I am curious as a purchasing department, who does or does not pre-score the pricing (or even references) for proposals/bids for an evaluation team? The intent would be to give objective consistent scoring for the pricing, leaving the subjective/ other categories to the evaluation team.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

Read More

Telecommunication Audits

Anderson County has been contacted by the vendor "SpyGlass",this company performs telecommunication audits of telephone bills, i.e. local voice, long distance voice, data, internet etc. Of course all this is for a percentage of any cost recovery obtained within 12 months. My question, has anyone done business with this company or other companies that do this type of service.

Thanks,
Pamela Cotham, CPPB
pcotham@andersontn.org

Read More

Policy with HUD Funds

If your agency has a Housing Rehabilitation Loan program funded by HUD, are those purchases governed by the agency's purchasing policy or how is it handled within your agency? Thank you for any help.

Read More

Bidders for City Comprehensive Master Plan

Our department is working on a Comprehensive Master Plan (Urban design and infrastructure). I am working on a vendor list for this RFP. Do you know the name of the company that worked on your cities master plan? We are especially looking for larger cities in Tennessee. Thank you in advance.

Becky Thompson
City of Decatur
bthompson@decatur-al.gov

Read More

E-scrap Pricing

We had a contract for the collection and recycling of residential electronics, specifically computers, monitors, televisions and some miscellaneous items, such as cell phones, game boards, radios, etc. The contract just came up for renewal but the contractor can't hold the pricing initially proposed because the market has nose-dived. I'm in search of an index or market that we could tie the pricing to as we go back out with a new RFP. Any recommendations? I can't seem to find anything specific for e-scrap and based on my research, it looks like it really can't be tied to just the metal because they seem to recycle the parts separately, such as the boards, chips, and hard drives.

Thanks!
Penny Owens
City of Knoxville
powens@knoxvilletn.gov

Read More

Do you use "Best Value" Procurements?

Knox County is seeking input from agencies regarding “Best Value” procurement.  Please e-mail Jay Garrison at jay.garrison@knoxcounty.org advising if your agency does or does not use “Best Value” in your solicitations.  If possible, I would like to have responses by the close of business on Wednesday, March 23.

Read More

2017 Fall Conference Sponsorships
October 26, 2017

Read More

2017 Fall Professional Development Conference
October 26, 2017

Read More