Thumb Drive Solicitations

In addition to a hard copy does your agency accept sealed solicitations on a thumb drive (in lieu of extra paper copies)? If so, does Purchasing verify that the contents of the thumb drive match the hard copy?

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1 Comments

  1. Terry McKee

    Jun. 8, 2018

    We often ask for an original on paper and then an electronic copy on a flash drive or CD. We also often allow them to email a copy. I do not verify the contents on the electronic-probably should-but the paper copy is considered the official record. However I have recently added a statement to the affidavit section noting that the vendor certifies the electronic copy is an exact duplicate,

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