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Process Feedback Question

How does your entity procure transactions that apply to the following Tennessee Code Annotated provisions. How is the process performed for (1) contracts over $25,000, and (2) under $25,000. TCA 12-3-1209 - Requirements of professional persons or groups providing legal services, fiscal agent, financial advisor, advisory or consultant services covered by this part. TCA 12-4-107 - Contracts for professional services.

 

Bonnie Woodward [email protected]

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Lifetouch Photography

Does anyone have a contract with Lifetouch Photography that would allow cooperative piggy backing?

Thank you,
Debbie Jackson
Hamilton County Department of Education
[email protected]

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Retiree Recognition

Members- If you have someone retiring or already retired in your office this year, please let us know so we can recognize them at the TAPP/ETPA Fall Conference coming up in October. If you have someone ETPA should recognize, please contact David Griffin at [email protected] so he can coordinate their recognition.

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Document Management Vendors

Does anyone use a document management company that provides not only shredding services but also digital transformation services? We want to convert our old files to digital copies and eliminate the paper. We are looking at Iron Mountain who is on SWC for some of their services. We would like to piggyback or use a cooperative contract if possible. All suggestions are welcome.

Thank you,
Debbie Jackson
Hamilton County Department of Education
[email protected]

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Internal Controls for Procurement Cards

Does anyone have an internal control policy for their procurement cards you could share?

 

Thanks,
Pamela Cotham, CPPB
City of Knoxville
[email protected]

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Membership Committee Chair

Greetings! I still don't have a volunteer for the Membership Committee Chair position. If this is a position that interests you please let me know. Duties include updating/tracking the membership information as needed and reaching out to encourage and invite new members to attend events.

 

Thank you!

Brent Morelock, CPPO, CPPB

[email protected]

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NIGP Forum 2019 Austin, TX Attendance Tips

Hi all, At the last membership meeting, I suggested we start a thread of "Forum attendance tidbits of advice" so that our veteran Forum attendees could share advice for other members who may be attending NIGP Forum in Austin TX for the very first time. Please reply to this thread if you have any advice you would like to share.

I offer the suggestion of bringing a bag/luggage that is actually larger than you think you will need. I discovered during my first Forum in Salt Lake City that vendors give REALLY nice gifts like Yeti cups or Coleman camping flashlights as promotional items during the vendor expo. These items were too nice to leave behind but took up a great deal of space in my luggage that I had not planned for. For future trips, I now know to account for this extra "bulk".

Please reply via the link below if you have any additional tips to add. This will post on the ETPA website under the Forum page (link under the Quick Links on the left side of the page).

Thanks!

Julie Maxwell
City of Knoxville

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IT Procurement Panel at Fall Conference

I was asked to be part of a panel for a discussion of IT Procurement at our Fall Conference. A few members suggested the session to get their questions about IT Procurement answered. The panel (Kevin Beardsley, Kristi Varda and myself) would appreciate having any IT Procurement questions now so that we can better prepare to answer them. So if there are IT related topics that you want answered, please let me know as soon as you can. See you in October.

Terry McKee MPA| IT & Procurement Director
901 N Broadway St | Knoxville TN 37917
P: 865.403.1133 | F: 865.594.8858
[email protected]

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ETPA Membership Committee Chair

Please contact me if you would be interested in serving as the Membership Committee Chair for 2020. Thank you!

 

Brent Morelock, CPPO, CPPB
Procurement Manager
City of Kingsport
P: 423-229-9315

[email protected]

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ETPA Newsletter Committee Chair

Please contact me if you are willing to serve as the ETPA Newsletter Committee Chair in 2020. There are four Newsletters published per year. I can be reached @ 423-229-9315 or [email protected]. Thank you!

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Hydro Seeding

Does anyone have a contract to piggyback or specifications for hydro seeding for erosion control?

Lynn Farnham, CPPO, CPPB
[email protected]

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Surplus Sale - HAZMAT

Has anyone developed a disclosure or process related to surplus property that may be affected by HAZMAT concerns? We'd greatly appreciate any examples. Thanks!

Bonnie Woodward
[email protected]

 

https://www.gsa.gov/buying-selling/purchasing-programs/requisition-programs/gsa-global-supply/supply-standards/hazardous-materials-management-hazmat

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Shields Electronics

Does anyone work with Shields Electronics on a cooperative contract that would allow us to piggy back?

Thank you,

Debbie Jackson
Hamilton County Department of Education
[email protected]

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NPPGov Cooperative

Does your organization belong to the NPPGov Cooperative or their programs - FireRescue GPO and/or Law Enforcement GPO? If yes, can you let me know your opinion on this co-op?

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P-Card Software

If you have a p-card program in place and use on-line software to manage it, how long does the software retain the data and images? I.e. does it retain the data and images as long as we are required to retain records?

Thank you,

Terry McKee
[email protected]

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Leasing of Land

The City of Clarksville recently purchased about 300 acres of land for a future athletic complex. However, we are still studying the needs and wants for what to put on the site. So in the meantime, we would like to lease the land to farmers to grow their crops. Have any of you done anything like this? If so, how did you do it? RFP/Bid?

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Univ. of TN Seeking Applicants for Buyer Position

The University of Tennessee's System Administration division is seeking applicants for an open Buyer position. Details are available at the link below. The job is based in Knoxville, but might require occasional travel. If you have questions, please contact Blake Reagan at [email protected].

University of Tennessee Buyer Position

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Food Purchase Policy - Employee Meal

Chattanooga would greatly appreciate reviewing any existing meal policy. (Beyond Per Diem or travel-related policies, unless the two are combined). Thank you! Examples: Employee Events (Awards, etc.) Meetings and Training, Board Meetings Retirement Celebrations, Special Events, Public Events, Emergencies

 

Thank you,
Bonnie Woodward
City of Chattanooga
[email protected]

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Job Shadowing Opportunites

Good Afternoon All,

ETPA makes an annual presentation to the University of Tennessee's Master's in Public Policy and Administration class titled "Careers in Public Procurement." This year six students joined ETPA after the presentation. This afternoon we hosted a Lunch & Learn for the new student members. When asked how ETPA could better serve them and attract students to the Procurement field one student suggested job shadowing. Job shadowing would allow students to experience the Procurement world firsthand. Roughly 30% of government employees are currently retirement age. It is vital the we work to attract an untapped group to Procurement. Having said all that, would any of ETPA's member entities be interested in taking part in providing job shadowing opportunities to our student members?

Thank you,
Hazel Gibson
[email protected]

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Bid Award Question

Good Morning, KCDC recently received bids for a service type solicitation. The low bidder had a previous award with KCDC. During the term of that contract, the supplier failed to invoice for services and/or sent incorrect invoices. They are currently (several years later) seeking payment for those services totaling several thousand dollars. Litigation hasn't been initiated, but the case has escalated recently. Has anyone faced such an issue? If so, what was the decision and outcome? If not, would you award to the low bidder? The 2nd and only other bid received, was much higher.

Thanks,
Hazel Gibson,MBA
Procurement Analyst & Advisor
Knoxville's Community Development Corporation
[email protected]

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