Forum

Start a Thread

State extension of authority for electronic meetings

Posted by adminp on Oct. 30, 2020  /     0

Hi everyone,
Thought I would just share below the email that we received yesterday from the State Comptroller’s office, extending the authority to conduct meetings electronically through December 27, 2020.

Take care and Happy Halloween!
Penny Owens, NIGP-CPP, CPPO
Purchasing Agent
City of Knoxville
[email protected]


From: Wilson & Mumpower <[email protected]>
Sent: Thursday, October 29, 2020 1:03 PM
To: Wilson & Mumpower <[email protected]>
Subject: Electronic Meetings Extension

We would like to share an important update related to the ability of Tennessee’s local governing bodies to conduct essential business by electronic means. Governor Bill Lee has issued Executive Order No. 65, which extends the authority to conduct meetings electronically through December 27, 2020.

Please feel free to reach out to our Office of Open Records Counsel (OORC) if you have any questions related to open meetings. The OORC can be reached at [email protected].

Thank you for your attention to this important matter.

Justin P. Wilson

Comptroller of the Treasury

State Capitol | Nashville, TN 37243

615.741.2501

[email protected] 

Jason E. Mumpower

Deputy Comptroller

State Capitol | Nashville, TN 37243

615.253.3911

[email protected]

 

 

Read More




Protest Bonds

Posted by adminj on Sep. 29, 2020  /     2

Does your agency require a Protest Bond in order for a vendor’s Protest to be considered?

Brent Morelock, CPPO, CPPB
Procurement Manager
City of Kingsport
P: 423-229-9315
[email protected]

Read More




Lowest and Best Bid

Posted by adminp on Sep. 21, 2020  /     2

What factors do you use to determine lowest and best bid?  Do you use the experience of another entity, architect, engineer, etc.?  Or do you only use your entity's experience to determine lowest and best?

Thank you,
Camille Thomas
City of Clarksville
[email protected]

Read More




Sole Source

Posted by adminp on Sep. 21, 2020  /     5

How do you verify a sole source letter as fact that they really are sole source? I often get Purchase Requests over our limit of $10k and they say they can't give me quotes since XYZ Vendor is a sole source vendor. Please advise.

Thank you!

Carrie Cook
Union County Purchasing Agent
[email protected]

Read More




ERP Oracle Cloud

Posted by Jolene Combs, CPPB on Sep. 17, 2020  /     0

Good Morning Everyone, Has anyone implemented Oracle Cloud full suite or any specific modules including Purchasing? Do you use the sealed solicitation feature? What has your experience been? Who is/was your implementer? Any information would be greatly appreciated! Jolene Combs City of Johnson City [email protected]

Read More




Service Contract Bidding

Posted by Brooke Huffaker on Aug. 31, 2020  /     1

I have had two questions come up about bidding that are similar in nature and am looking for some guidance. Our service contract on our heart monitors has surpassed our $10,000 threshold. The invoice is for 10 separate service contracts. Do I have to bid because the total is over the $10,000 or not because each contract is only $1,500. The other situation is our EMA director wants to order 6 radios. Each radio is under the bid limit, but the sum of the whole order is over? Is there any literature out there with guidance on these types of purchases??

Read More




Bi-Polar Ionization or UV Light

Posted by Lynn Farnham on Aug. 10, 2020  /     0

Has anyone been working on Bi-Polarization Ionization or UV Light that goes in the HVAC ductwork for disinfection? Thanks!

Read More




N95 Masks

Posted by Valerie Harless on Jul. 15, 2020  /     1

Has anyone purchased N95 masks from a company called Cov.Care? Their website shows that they have N95's available - I am trying to make certain this is a legitimate vendor. If you have purchased N95s from another source could you send me their contact info? Thanks!

Read More




Notary Requirements vs Social Distancing

Posted by Debbie Jackson on Jun. 5, 2020  /     2

In our bids we require the Iran Divestment Act to be notarized. We have had several vendors express difficulty in getting to a notary. Has anyone received the same request re: notarizations? How have you responded? Just looking for ideas on how to support social distancing.

Thanks,
Debbie Jackson
[email protected]

Read More




Communication Towers

Posted by Debbie Dillon on May. 7, 2020  /     0

Has anyone contracted with a company that builds & manages communication towers on your site and then sells broadband access to carriers while paying a monthly fee to the entity, as rent? We’ve been approached by Vogue Towers out of Chattanooga. Debbie Dillon, CPPO, CPPB Director, Purchasing City of Johnson City, Tennessee P.O. Box 2150 (37605) 209 Water Street (37601) Johnson City, TN 423.975.2717

Read More




Process Feedback Question

Posted by admin on Sep. 5, 2019  /     0

How does your entity procure transactions that apply to the following Tennessee Code Annotated provisions. How is the process performed for (1) contracts over $25,000, and (2) under $25,000. TCA 12-3-1209 - Requirements of professional persons or groups providing legal services, fiscal agent, financial advisor, advisory or consultant services covered by this part. TCA 12-4-107 - Contracts for professional services.

 

Bonnie Woodward [email protected]

Read More




Shields Electronics

Posted by admin on Jul. 25, 2019  /     0

Does anyone work with Shields Electronics on a cooperative contract that would allow us to piggy back?

Thank you,

Debbie Jackson
Hamilton County Department of Education
[email protected]

Read More




P-Card Software

Posted by admin on Feb. 28, 2019  /     1

If you have a p-card program in place and use on-line software to manage it, how long does the software retain the data and images? I.e. does it retain the data and images as long as we are required to retain records?

Thank you,

Terry McKee
[email protected]

Read More




Leasing of Land

Posted by Camille Thomas on Jan. 23, 2019  /     1

The City of Clarksville recently purchased about 300 acres of land for a future athletic complex. However, we are still studying the needs and wants for what to put on the site. So in the meantime, we would like to lease the land to farmers to grow their crops. Have any of you done anything like this? If so, how did you do it? RFP/Bid?

Read More




Univ. of TN Seeking Applicants for Buyer Position

Posted by admin on Dec. 12, 2018  /     0

The University of Tennessee's System Administration division is seeking applicants for an open Buyer position. Details are available at the link below. The job is based in Knoxville, but might require occasional travel. If you have questions, please contact Blake Reagan at [email protected].

University of Tennessee Buyer Position

Read More




Food Purchase Policy - Employee Meal

Posted by admin on Dec. 11, 2018  /     2

Chattanooga would greatly appreciate reviewing any existing meal policy. (Beyond Per Diem or travel-related policies, unless the two are combined). Thank you! Examples: Employee Events (Awards, etc.) Meetings and Training, Board Meetings Retirement Celebrations, Special Events, Public Events, Emergencies

 

Thank you,
Bonnie Woodward
City of Chattanooga
[email protected]

Read More




Job Shadowing Opportunites

Posted by admin on Dec. 6, 2018  /     0

Good Afternoon All,

ETPA makes an annual presentation to the University of Tennessee's Master's in Public Policy and Administration class titled "Careers in Public Procurement." This year six students joined ETPA after the presentation. This afternoon we hosted a Lunch & Learn for the new student members. When asked how ETPA could better serve them and attract students to the Procurement field one student suggested job shadowing. Job shadowing would allow students to experience the Procurement world firsthand. Roughly 30% of government employees are currently retirement age. It is vital the we work to attract an untapped group to Procurement. Having said all that, would any of ETPA's member entities be interested in taking part in providing job shadowing opportunities to our student members?

Thank you,
Hazel Gibson
[email protected]

Read More




Bid Award Question

Posted by admin on Nov. 14, 2018  /     1

Good Morning, KCDC recently received bids for a service type solicitation. The low bidder had a previous award with KCDC. During the term of that contract, the supplier failed to invoice for services and/or sent incorrect invoices. They are currently (several years later) seeking payment for those services totaling several thousand dollars. Litigation hasn't been initiated, but the case has escalated recently. Has anyone faced such an issue? If so, what was the decision and outcome? If not, would you award to the low bidder? The 2nd and only other bid received, was much higher.

Thanks,
Hazel Gibson,MBA
Procurement Analyst & Advisor
Knoxville's Community Development Corporation
[email protected]

Read More




Liquidated Damages

Posted by admin on Aug. 28, 2018  /     0

What is the common dollar amount that you use for liquidated damages on construction projects?

Terry McKee, CPPO, CPPB
[email protected]

Read More




Protests - Application to Contract Renewal

Posted by admin on Aug. 16, 2018  /     1

Does your agency apply a protest procedure to your contract renewals? Only questioning the recognition of the procedure itself, to the context of a renewal period. For instance, would your office recognize Vendor A protesting the renewal (aka new contract period) of a contract with Vendor B? Our procedures currently only explain it in the context of a fresh solicitation process (the initial contract period).

Bonnie Woodward
City of Chattanooga
[email protected]

Read More