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Process Feedback Question

How does your entity procure transactions that apply to the following Tennessee Code Annotated provisions. How is the process performed for (1) contracts over $25,000, and (2) under $25,000. TCA 12-3-1209 - Requirements of professional persons or groups providing legal services, fiscal agent, financial advisor, advisory or consultant services covered by this part. TCA 12-4-107 - Contracts for professional services.

 

Bonnie Woodward [email protected]

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Lifetouch Photography

Does anyone have a contract with Lifetouch Photography that would allow cooperative piggy backing?

Thank you,
Debbie Jackson
Hamilton County Department of Education
[email protected]

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Shields Electronics

Does anyone work with Shields Electronics on a cooperative contract that would allow us to piggy back?

Thank you,

Debbie Jackson
Hamilton County Department of Education
[email protected]

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P-Card Software

If you have a p-card program in place and use on-line software to manage it, how long does the software retain the data and images? I.e. does it retain the data and images as long as we are required to retain records?

Thank you,

Terry McKee
[email protected]

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Leasing of Land

The City of Clarksville recently purchased about 300 acres of land for a future athletic complex. However, we are still studying the needs and wants for what to put on the site. So in the meantime, we would like to lease the land to farmers to grow their crops. Have any of you done anything like this? If so, how did you do it? RFP/Bid?

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Univ. of TN Seeking Applicants for Buyer Position

The University of Tennessee's System Administration division is seeking applicants for an open Buyer position. Details are available at the link below. The job is based in Knoxville, but might require occasional travel. If you have questions, please contact Blake Reagan at [email protected].

University of Tennessee Buyer Position

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Food Purchase Policy - Employee Meal

Chattanooga would greatly appreciate reviewing any existing meal policy. (Beyond Per Diem or travel-related policies, unless the two are combined). Thank you! Examples: Employee Events (Awards, etc.) Meetings and Training, Board Meetings Retirement Celebrations, Special Events, Public Events, Emergencies

 

Thank you,
Bonnie Woodward
City of Chattanooga
[email protected]

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Job Shadowing Opportunites

Good Afternoon All,

ETPA makes an annual presentation to the University of Tennessee's Master's in Public Policy and Administration class titled "Careers in Public Procurement." This year six students joined ETPA after the presentation. This afternoon we hosted a Lunch & Learn for the new student members. When asked how ETPA could better serve them and attract students to the Procurement field one student suggested job shadowing. Job shadowing would allow students to experience the Procurement world firsthand. Roughly 30% of government employees are currently retirement age. It is vital the we work to attract an untapped group to Procurement. Having said all that, would any of ETPA's member entities be interested in taking part in providing job shadowing opportunities to our student members?

Thank you,
Hazel Gibson
[email protected]

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Bid Award Question

Good Morning, KCDC recently received bids for a service type solicitation. The low bidder had a previous award with KCDC. During the term of that contract, the supplier failed to invoice for services and/or sent incorrect invoices. They are currently (several years later) seeking payment for those services totaling several thousand dollars. Litigation hasn't been initiated, but the case has escalated recently. Has anyone faced such an issue? If so, what was the decision and outcome? If not, would you award to the low bidder? The 2nd and only other bid received, was much higher.

Thanks,
Hazel Gibson,MBA
Procurement Analyst & Advisor
Knoxville's Community Development Corporation
[email protected]

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Liquidated Damages

What is the common dollar amount that you use for liquidated damages on construction projects?

Terry McKee, CPPO, CPPB
[email protected]

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Protests - Application to Contract Renewal

Does your agency apply a protest procedure to your contract renewals? Only questioning the recognition of the procedure itself, to the context of a renewal period. For instance, would your office recognize Vendor A protesting the renewal (aka new contract period) of a contract with Vendor B? Our procedures currently only explain it in the context of a fresh solicitation process (the initial contract period).

Bonnie Woodward
City of Chattanooga
[email protected]

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Mandatory Pre-Bid Meetings

Does your agency use mandatory pre-response meetings? What is the criteria that leads to this choice? Has your agency had any experience or received any interpretation that has guided your use of the 'mandatory' designation?

Bonnie Woodward
City of Chattanooga
[email protected]

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Welding Services

Good Morning, Does anyone have a welding services bid that KCDC could piggyback? If not, would anyone have a welding company or companies they would recommend that I could send a welding services solicitation? Have a wonderful afternoon!

Hazel Gibson
KCDC
[email protected]

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Thumb Drive Solicitations

In addition to a hard copy does your agency accept sealed solicitations on a thumb drive (in lieu of extra paper copies)? If so, does Purchasing verify that the contents of the thumb drive match the hard copy?

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Pnuematic Tube Systems

Has anyone had to install or provide service to a "pneumatic tubing system" at a location in East Tennessee?  I am looking for a local company who does this. These systems are seemingly found in banks and hospitals primarily.

Thanks,
David Griffin
PBA
[email protected]

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"Indoor Golf Facility" RFQ or RFP

Hello Members, I am reaching out to see if there are any members that work for a University went out to bid (RFQ and/or RFP) for an "Indoor Golf Facility" ? I'm looking for specifications, boilerplate language, and a list of vendors that I can use as a guide. Thank you in advance for any assistance and/or information that you may have. Victor Howell E-Mail: [email protected]

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Liability Insurance

Can some of you tell me who you liability insurance carrier is, and maybe give me a contact name in your agency that I can call and ask some questions?

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Voice Over Internet Protocol (VOIP)

Does anyone have a solicitation for Voice Over Internet Protocol that they would be willing to share? If so, do you have a sample RFQ / RFP for this? Thanks! Victor Howell - UT Chattanooga. Victor [email protected]

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Spot Bidding

Does anyone have a written policy in spot bidding?

Thank you,

Lynn Farnham, CPPO, CPPB

Roane County Purchasing Agent

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IT Services

Does anyone have a solicitation for IT Implementation Services or IT Management Services that they would be willing to share?

Thanks!
Teresa Johnson
Blount County Purchasing
865-273-5743
[email protected]

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2020 Diversity Outreach Event (Sponsors click "Register Now", Business Attendees register for FREE using link below)
March 05, 2020

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2020 First Quarter Membership Meeting
March 12, 2020

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2020 Reverse Tradeshow and Business Matching Event
July 23, 2020

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