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Thought I would just share below the email that we received yesterday from the State Comptroller’s office, extending the authority to conduct meetings electronically through December 27, 2020.
Take care and Happy Halloween!
Penny Owens, NIGP-CPP, CPPO
City of Knoxville
We would like to share an important update related to the ability of Tennessee’s local governing bodies to conduct essential business by electronic means. Governor Bill Lee has issued Executive Order No. 65, which extends the authority to conduct meetings electronically through December 27, 2020.
Please feel free to reach out to our Office of Open Records Counsel (OORC) if you have any questions related to open meetings. The OORC can be reached at [email protected].
Thank you for your attention to this important matter.
Justin P. Wilson
Comptroller of the Treasury
State Capitol | Nashville, TN 37243
Jason E. Mumpower
State Capitol | Nashville, TN 37243
Does your agency require a Protest Bond in order for a vendor’s Protest to be considered?
Brent Morelock, CPPO, CPPB
City of Kingsport
What factors do you use to determine lowest and best bid? Do you use the experience of another entity, architect, engineer, etc.? Or do you only use your entity's experience to determine lowest and best?
City of Clarksville
How do you verify a sole source letter as fact that they really are sole source? I often get Purchase Requests over our limit of $10k and they say they can't give me quotes since XYZ Vendor is a sole source vendor. Please advise.
Union County Purchasing Agent
Good Morning Everyone, Has anyone implemented Oracle Cloud full suite or any specific modules including Purchasing? Do you use the sealed solicitation feature? What has your experience been? Who is/was your implementer? Any information would be greatly appreciated! Jolene Combs City of Johnson City [email protected]Read More
I have had two questions come up about bidding that are similar in nature and am looking for some guidance. Our service contract on our heart monitors has surpassed our $10,000 threshold. The invoice is for 10 separate service contracts. Do I have to bid because the total is over the $10,000 or not because each contract is only $1,500. The other situation is our EMA director wants to order 6 radios. Each radio is under the bid limit, but the sum of the whole order is over? Is there any literature out there with guidance on these types of purchases??Read More
Has anyone been working on Bi-Polarization Ionization or UV Light that goes in the HVAC ductwork for disinfection? Thanks!Read More
Has anyone purchased N95 masks from a company called Cov.Care? Their website shows that they have N95's available - I am trying to make certain this is a legitimate vendor. If you have purchased N95s from another source could you send me their contact info? Thanks!Read More
In our bids we require the Iran Divestment Act to be notarized. We have had several vendors express difficulty in getting to a notary. Has anyone received the same request re: notarizations? How have you responded? Just looking for ideas on how to support social distancing.
Has anyone contracted with a company that builds & manages communication towers on your site and then sells broadband access to carriers while paying a monthly fee to the entity, as rent? We’ve been approached by Vogue Towers out of Chattanooga. Debbie Dillon, CPPO, CPPB Director, Purchasing City of Johnson City, Tennessee P.O. Box 2150 (37605) 209 Water Street (37601) Johnson City, TN 423.975.2717Read More
How does your entity procure transactions that apply to the following Tennessee Code Annotated provisions. How is the process performed for (1) contracts over $25,000, and (2) under $25,000. TCA 12-3-1209 - Requirements of professional persons or groups providing legal services, fiscal agent, financial advisor, advisory or consultant services covered by this part. TCA 12-4-107 - Contracts for professional services.
Bonnie Woodward [email protected]Read More
Does anyone work with Shields Electronics on a cooperative contract that would allow us to piggy back?
Hamilton County Department of Education
If you have a p-card program in place and use on-line software to manage it, how long does the software retain the data and images? I.e. does it retain the data and images as long as we are required to retain records?
The City of Clarksville recently purchased about 300 acres of land for a future athletic complex. However, we are still studying the needs and wants for what to put on the site. So in the meantime, we would like to lease the land to farmers to grow their crops. Have any of you done anything like this? If so, how did you do it? RFP/Bid?Read More
The University of Tennessee's System Administration division is seeking applicants for an open Buyer position. Details are available at the link below. The job is based in Knoxville, but might require occasional travel. If you have questions, please contact Blake Reagan at [email protected].Read More
Chattanooga would greatly appreciate reviewing any existing meal policy. (Beyond Per Diem or travel-related policies, unless the two are combined). Thank you! Examples: Employee Events (Awards, etc.) Meetings and Training, Board Meetings Retirement Celebrations, Special Events, Public Events, Emergencies
City of Chattanooga
Good Afternoon All,
ETPA makes an annual presentation to the University of Tennessee's Master's in Public Policy and Administration class titled "Careers in Public Procurement." This year six students joined ETPA after the presentation. This afternoon we hosted a Lunch & Learn for the new student members. When asked how ETPA could better serve them and attract students to the Procurement field one student suggested job shadowing. Job shadowing would allow students to experience the Procurement world firsthand. Roughly 30% of government employees are currently retirement age. It is vital the we work to attract an untapped group to Procurement. Having said all that, would any of ETPA's member entities be interested in taking part in providing job shadowing opportunities to our student members?
Good Morning, KCDC recently received bids for a service type solicitation. The low bidder had a previous award with KCDC. During the term of that contract, the supplier failed to invoice for services and/or sent incorrect invoices. They are currently (several years later) seeking payment for those services totaling several thousand dollars. Litigation hasn't been initiated, but the case has escalated recently. Has anyone faced such an issue? If so, what was the decision and outcome? If not, would you award to the low bidder? The 2nd and only other bid received, was much higher.
Procurement Analyst & Advisor
Knoxville's Community Development Corporation
What is the common dollar amount that you use for liquidated damages on construction projects?
Terry McKee, CPPO, CPPB
Does your agency apply a protest procedure to your contract renewals? Only questioning the recognition of the procedure itself, to the context of a renewal period. For instance, would your office recognize Vendor A protesting the renewal (aka new contract period) of a contract with Vendor B? Our procedures currently only explain it in the context of a fresh solicitation process (the initial contract period).
City of Chattanooga