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Purchase & Installation of Vinyl Siding

Posted by Hazel Orick Gibson on Dec. 18, 2020  /     0

Good Afternoon, Does anyone have information on a cooperative contract or have a contract that allows for piggybacking for the purchase and installation of vinyl siding? If so, would you please share those documents with me?

Thanks,

Hazel Gibson MBA, CPPB
Procurement Analyst & Advisor
Knoxvillle's Community Development Corp
[email protected]

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ETPA Forum Thread - Signature Authority

Posted by adminp on Dec. 15, 2020  /     1

Greetings all!

I am doing some research as we increasingly encounter requests for digital signatures. I would like to know who at your agency has signature authority for contracts and purchase orders. For example, our authority is as follows:

Purchase Orders (typically commodities, services not requiring us to sign an agreement) - Purchasing Agent has unlimited authority
Formal Contracts (no matter the dollar amount) - Mayor, the Law Director, and the CFO must sign

The biggest frustrations are on small purchases that don't require competition but the vendor requires us to sign terms which ONLY our Mayor can sign. As you can probably guess, this structure presents delays in our evermore technology-based world. If you could take a few minutes to share, I would appreciate hearing your requirements, especially on formal contracts.

Thank you,
Penny Owens, NIGP-CPP, CPPO
Purchasing Agent
City of Knoxville
[email protected]

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Protest Procedures

Posted by Camille Thomas on Dec. 4, 2020  /     0

Would anyone be willing to share their protest procedures with me?  Also, if not specifically listed in your procedures, which individuals make up your protest board?

Camille Thomas, CPP
Purchasing Director
City of Clarksville
Purchasing Department
931-553-2477
[email protected]

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State extension of authority for electronic meetings

Posted by adminp on Oct. 30, 2020  /     0

Hi everyone,
Thought I would just share below the email that we received yesterday from the State Comptroller’s office, extending the authority to conduct meetings electronically through December 27, 2020.

Take care and Happy Halloween!
Penny Owens, NIGP-CPP, CPPO
Purchasing Agent
City of Knoxville
[email protected]


From: Wilson & Mumpower <[email protected]>
Sent: Thursday, October 29, 2020 1:03 PM
To: Wilson & Mumpower <[email protected]>
Subject: Electronic Meetings Extension

We would like to share an important update related to the ability of Tennessee’s local governing bodies to conduct essential business by electronic means. Governor Bill Lee has issued Executive Order No. 65, which extends the authority to conduct meetings electronically through December 27, 2020.

Please feel free to reach out to our Office of Open Records Counsel (OORC) if you have any questions related to open meetings. The OORC can be reached at [email protected].

Thank you for your attention to this important matter.

Justin P. Wilson

Comptroller of the Treasury

State Capitol | Nashville, TN 37243

615.741.2501

[email protected] 

Jason E. Mumpower

Deputy Comptroller

State Capitol | Nashville, TN 37243

615.253.3911

[email protected]

 

 

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Protest Bonds

Posted by adminj on Sep. 29, 2020  /     2

Does your agency require a Protest Bond in order for a vendor’s Protest to be considered?

Brent Morelock, CPPO, CPPB
Procurement Manager
City of Kingsport
P: 423-229-9315
[email protected]

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Lowest and Best Bid

Posted by adminp on Sep. 21, 2020  /     2

What factors do you use to determine lowest and best bid?  Do you use the experience of another entity, architect, engineer, etc.?  Or do you only use your entity's experience to determine lowest and best?

Thank you,
Camille Thomas
City of Clarksville
[email protected]

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Sole Source

Posted by adminp on Sep. 21, 2020  /     5

How do you verify a sole source letter as fact that they really are sole source? I often get Purchase Requests over our limit of $10k and they say they can't give me quotes since XYZ Vendor is a sole source vendor. Please advise.

Thank you!

Carrie Cook
Union County Purchasing Agent
[email protected]

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ERP Oracle Cloud

Posted by Jolene Combs, CPPB on Sep. 17, 2020  /     0

Good Morning Everyone, Has anyone implemented Oracle Cloud full suite or any specific modules including Purchasing? Do you use the sealed solicitation feature? What has your experience been? Who is/was your implementer? Any information would be greatly appreciated! Jolene Combs City of Johnson City [email protected]

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Service Contract Bidding

Posted by Brooke Huffaker on Aug. 31, 2020  /     1

I have had two questions come up about bidding that are similar in nature and am looking for some guidance. Our service contract on our heart monitors has surpassed our $10,000 threshold. The invoice is for 10 separate service contracts. Do I have to bid because the total is over the $10,000 or not because each contract is only $1,500. The other situation is our EMA director wants to order 6 radios. Each radio is under the bid limit, but the sum of the whole order is over? Is there any literature out there with guidance on these types of purchases??

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Bi-Polar Ionization or UV Light

Posted by Lynn Farnham on Aug. 10, 2020  /     0

Has anyone been working on Bi-Polarization Ionization or UV Light that goes in the HVAC ductwork for disinfection? Thanks!

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Process Feedback Question

Posted by admin on Sep. 5, 2019  /     0

How does your entity procure transactions that apply to the following Tennessee Code Annotated provisions. How is the process performed for (1) contracts over $25,000, and (2) under $25,000. TCA 12-3-1209 - Requirements of professional persons or groups providing legal services, fiscal agent, financial advisor, advisory or consultant services covered by this part. TCA 12-4-107 - Contracts for professional services.

 

Bonnie Woodward [email protected]

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Shields Electronics

Posted by admin on Jul. 25, 2019  /     0

Does anyone work with Shields Electronics on a cooperative contract that would allow us to piggy back?

Thank you,

Debbie Jackson
Hamilton County Department of Education
[email protected]

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P-Card Software

Posted by admin on Feb. 28, 2019  /     1

If you have a p-card program in place and use on-line software to manage it, how long does the software retain the data and images? I.e. does it retain the data and images as long as we are required to retain records?

Thank you,

Terry McKee
[email protected]

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Leasing of Land

Posted by Camille Thomas on Jan. 23, 2019  /     1

The City of Clarksville recently purchased about 300 acres of land for a future athletic complex. However, we are still studying the needs and wants for what to put on the site. So in the meantime, we would like to lease the land to farmers to grow their crops. Have any of you done anything like this? If so, how did you do it? RFP/Bid?

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Univ. of TN Seeking Applicants for Buyer Position

Posted by admin on Dec. 12, 2018  /     0

The University of Tennessee's System Administration division is seeking applicants for an open Buyer position. Details are available at the link below. The job is based in Knoxville, but might require occasional travel. If you have questions, please contact Blake Reagan at [email protected].

University of Tennessee Buyer Position

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Food Purchase Policy - Employee Meal

Posted by admin on Dec. 11, 2018  /     2

Chattanooga would greatly appreciate reviewing any existing meal policy. (Beyond Per Diem or travel-related policies, unless the two are combined). Thank you! Examples: Employee Events (Awards, etc.) Meetings and Training, Board Meetings Retirement Celebrations, Special Events, Public Events, Emergencies

 

Thank you,
Bonnie Woodward
City of Chattanooga
[email protected]

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Job Shadowing Opportunites

Posted by admin on Dec. 6, 2018  /     0

Good Afternoon All,

ETPA makes an annual presentation to the University of Tennessee's Master's in Public Policy and Administration class titled "Careers in Public Procurement." This year six students joined ETPA after the presentation. This afternoon we hosted a Lunch & Learn for the new student members. When asked how ETPA could better serve them and attract students to the Procurement field one student suggested job shadowing. Job shadowing would allow students to experience the Procurement world firsthand. Roughly 30% of government employees are currently retirement age. It is vital the we work to attract an untapped group to Procurement. Having said all that, would any of ETPA's member entities be interested in taking part in providing job shadowing opportunities to our student members?

Thank you,
Hazel Gibson
[email protected]

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Bid Award Question

Posted by admin on Nov. 14, 2018  /     1

Good Morning, KCDC recently received bids for a service type solicitation. The low bidder had a previous award with KCDC. During the term of that contract, the supplier failed to invoice for services and/or sent incorrect invoices. They are currently (several years later) seeking payment for those services totaling several thousand dollars. Litigation hasn't been initiated, but the case has escalated recently. Has anyone faced such an issue? If so, what was the decision and outcome? If not, would you award to the low bidder? The 2nd and only other bid received, was much higher.

Thanks,
Hazel Gibson,MBA
Procurement Analyst & Advisor
Knoxville's Community Development Corporation
[email protected]

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Liquidated Damages

Posted by admin on Aug. 28, 2018  /     0

What is the common dollar amount that you use for liquidated damages on construction projects?

Terry McKee, CPPO, CPPB
[email protected]

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Protests - Application to Contract Renewal

Posted by admin on Aug. 16, 2018  /     1

Does your agency apply a protest procedure to your contract renewals? Only questioning the recognition of the procedure itself, to the context of a renewal period. For instance, would your office recognize Vendor A protesting the renewal (aka new contract period) of a contract with Vendor B? Our procedures currently only explain it in the context of a fresh solicitation process (the initial contract period).

Bonnie Woodward
City of Chattanooga
[email protected]

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