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Protests - Application to Contract Renewal

Does your agency apply a protest procedure to your contract renewals? Only questioning the recognition of the procedure itself, to the context of a renewal period. For instance, would your office recognize Vendor A protesting the renewal (aka new contract period) of a contract with Vendor B? Our procedures currently only explain it in the context of a fresh solicitation process (the initial contract period).

Bonnie Woodward
City of Chattanooga
woodward@chattanooga.gov

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Mandatory Pre-Bid Meetings

Does your agency use mandatory pre-response meetings? What is the criteria that leads to this choice? Has your agency had any experience or received any interpretation that has guided your use of the 'mandatory' designation?

Bonnie Woodward
City of Chattanooga
woodward@chattanooga.gov

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Welding Services

Good Morning, Does anyone have a welding services bid that KCDC could piggyback? If not, would anyone have a welding company or companies they would recommend that I could send a welding services solicitation? Have a wonderful afternoon!

Hazel Gibson
KCDC
hgibson@andersontn.org

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Social Services Assistance Payments

Does any office have experience processing social services related assistance payments (payments on behalf of a debtor citizen, made to party to which a sum is owed - State/Federal program basis). If so, we would benefit from feedback regarding efficient processing. This is proving to be a logistically challenging category.

Thank you,
Bonnie Woodward
City of Chattanooga
woodward@chattanooga.gov

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Medical Alert Monitoring System

Good Morning, Does anyone have a contract/award for medical alert monitoring systems for seniors that allows for cooperative purchasing? Thanks!

Hazel Gibson
Knoxville's Community Development Corp
hgibson@kcdc.org

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Vendor Product Donation

Afternoon,

How has your government handled a vendor's offer to make a large donation of a product? Vendor example - Knox Box. Have you seen that scenario pass muster, or has the potential concern regarding the implied obligation for future maintenance counteract the benefit of the donation?

Bonnie Woodward
woodward@chattanooga.gov

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Thumb Drive Solicitations

In addition to a hard copy does your agency accept sealed solicitations on a thumb drive (in lieu of extra paper copies)? If so, does Purchasing verify that the contents of the thumb drive match the hard copy?

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NIGP Forum Roommate/Ride Share

Just wanted to see if anyone will be looking to share a Male hotel room and split the room cost at Forum? I am trying to determine if there is anyone that would like to do so before I book a room. Also, though we are still a ways away from Forum I am trying to see if anyone would be willing to allow me to ride share my way to Nashville with them? I am sure we can come to an agreement on a fair reimbursement. Thanks! Dustin S. - Johnson County Purchasing

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School Athletics Apparel & Equipment

Does anyone have a school athletics apparel and equipment solicitation they can share?

Thanks,
Jolene Combs City of Johnson City
jcombs@johnsoncitytn.org

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IT Procurement - Terms and Conditions Review

How does your entity approach the review and approval of Terms and Conditions for IT related purchases? Do you allow the proposed vendor submit its version of Terms and Conditions, and review it for approval? Do you maintain a Terms and Conditions template that is specific to IT related purchases? Is a vendor limited to only proposing changes to this template document, if it seeks alternative Terms and Conditions (not using the vendor's document), or is a vendor allowed to supplement its template document? If so, how is this organized? Are you experiencing Terms negotiation resistance from larger IT vendors? If so, how are you approaching this? How do you approach the drafting of the (1) Scope of Work and (2) procedural Terms and Conditions documents? Are they consolidated into one document, or is each reviewed separately? Thank you!

Terry McKee

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Pnuematic Tube Systems

Has anyone had to install or provide service to a "pneumatic tubing system" at a location in East Tennessee?  I am looking for a local company who does this. These systems are seemingly found in banks and hospitals primarily.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

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"Indoor Golf Facility" RFQ or RFP

Hello Members, I am reaching out to see if there are any members that work for a University went out to bid (RFQ and/or RFP) for an "Indoor Golf Facility" ? I'm looking for specifications, boilerplate language, and a list of vendors that I can use as a guide. Thank you in advance for any assistance and/or information that you may have. Victor Howell E-Mail: Victor-Howell@utc.edu

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Liability Insurance

Can some of you tell me who you liability insurance carrier is, and maybe give me a contact name in your agency that I can call and ask some questions?

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Voice Over Internet Protocol (VOIP)

Does anyone have a solicitation for Voice Over Internet Protocol that they would be willing to share? If so, do you have a sample RFQ / RFP for this? Thanks! Victor Howell - UT Chattanooga. Victor -Howell@utc.edu

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Spot Bidding

Does anyone have a written policy in spot bidding?

Thank you,

Lynn Farnham, CPPO, CPPB

Roane County Purchasing Agent

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IT Services

Does anyone have a solicitation for IT Implementation Services or IT Management Services that they would be willing to share?

Thanks!
Teresa Johnson
Blount County Purchasing
865-273-5743
tjohnson@blounttn.org

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Vending Service

Does anyone have bid/RFP specifications for vending services (Snacks and sodas) that you would be willing to share with me? Thanks, Pamela Cotham

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Pre-Scoring the Pricing on proposals

I am curious as a purchasing department, who does or does not pre-score the pricing (or even references) for proposals/bids for an evaluation team? The intent would be to give objective consistent scoring for the pricing, leaving the subjective/ other categories to the evaluation team.

Thanks,
David Griffin
PBA
dgriffin@ktnpba.org

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Telecommunication Audits

Anderson County has been contacted by the vendor "SpyGlass",this company performs telecommunication audits of telephone bills, i.e. local voice, long distance voice, data, internet etc. Of course all this is for a percentage of any cost recovery obtained within 12 months. My question, has anyone done business with this company or other companies that do this type of service.

Thanks,
Pamela Cotham, CPPB
pcotham@andersontn.org

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Policy with HUD Funds

If your agency has a Housing Rehabilitation Loan program funded by HUD, are those purchases governed by the agency's purchasing policy or how is it handled within your agency? Thank you for any help.

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Statewide Purchasing Forum
September 13, 2018

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Procurement and Contracts Management Seminar
September 17, 2018

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2018 ETPA/TAPP Fall Professional Development Conference
October 25, 2018

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